Five Major Benefits of Business Process Automation

By Randall Orser | Small Business

Every business will have inefficiencies of one type or another. Your business might be profitable, but certain processes can still slow down decisions, damage productivity, and lead to recurring errors. Altering the structure of the business could be unnecessary, though, with the overall workflow being beneficial to your operations. A better way to make improvements is to use process automation, replacing repetitive human tasks with efficient, optimized software models. Streamlining processes will have a number of benefits, with the following examples illustrating why you should consider automation in your business.

Root Out Inefficiency

Countless hours can be wasted performing tasks that are not improved through manual effort. General administration work is time-consuming and repetitive, but most small business owners feel they have to complete these tasks themselves. Even employing staff to perform admin duties can be inefficient, with wages better spent on productive activities. Automation can change the approach to day-to-day procedures, freeing up time for activities with a high ROI.

Improve Communication

A lack of organization can result in poor communication between staff and clients. Many businesses still rely on writing notes or sending individual emails, but these can get lost or removed from their intended context. From a communication perspective, automation ensures all interactions take place within a framework, allowing for easy reference back to the projects they are discussing.

Save Costs

Automation can reduce staffing requirements, create a paperless office, and end inefficient working methods. You may not see the savings immediately, but there should gradually be a reduction in wasteful practices that lose time and money. An improved workflow should also result in higher productivity, so you can develop, produce, and distribute more within the same time frame.

Accurate Data Analysis

The ability to study analytics will help spot areas of workflow that can be improved. Frequently, decisions are made by estimation, with business owners happy to use a gut feeling. While human experience is important for any business, it will often lead to common errors. Automating processes with software can provide accurate reporting, so you can feel more secure in your decisions. The data might still need to be interpreted, but the accuracy of the information, along with the savings in time, make it one of the first areas to employ automation.

Systematic Workflow

The use of process automation ensures a systematic workflow, with employees taking responsibility for their area of the process. In many cases, a business already has a system in place, but it fails due to human error. Automation is not infallible, but it makes it far easier to see the inputs that caused the process to fail.

Automating complex processes will not be an easy process, with any difficult transition posing challenges. Thinking into the future, though, effective process automation can be one of the factors determining if your business can survive. New startups will look to squeeze every last drop of efficiency and productivity from their processes, so inefficient businesses can find themselves outdated compared to new competition. Automation will not always be easy to implement, but the long-term benefits are there for all businesses to see.

About the Author

Bookkeeper Extraordinaire Number Crunchers® Financial Services Learn how to just say stuff it to this bookkeeping thing with our 'Just Say: "Stuff It" To Bookkeeping program.