All Posts by Randall Orser


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Speed Up Your Entrepreneurial Adventure 

By Randall Orser | Small Business

Your mindset is important when being an entrepreneur, and you should be working on it regularly. Want to enjoy long-term success as an entrepreneur? You’ll need to look at learning as something you want to do not just something you have to do; that goes for your thought processes too. Assimilate the following growth tips into your daily routine, and improve the quality of your entrepreneurship journey.

Your Thoughts Affect the Journey

The actions you take on your entrepreneurial journal are definitely affected by your thinking. Negative thoughts, such as you’ll never achieve your dream, will affect your actions and cause you to fail. Welcome the many learning opportunities that come your way, and let your recently discovered positive attitude push you towards your dreams. Though sometimes a problem is just a problem and it just needs to be solved.

Who You are Matters

The kind of entrepreneur you’ll become hinges on who you are as a person, it will have a powerful impression. Deal with others in a trustworthy and honest manner, and you’ll find yourself surrounded by the same. Surround yourself with principled people, and you’ll build a better business with a strong moral foundation. Figure out and focus on your core values, and incorporate those into your business, and how they can work with your passion.

Ten Year Overnight Sensation

A successful business doesn’t happen overnight, and can take years; hence the expression, ‘the ten-year overnight sensation’. You could struggle for years before even seeing a return on your time investment. Your time investment must be seen as the building blocks for creating a brighter future. Look at your entrepreneurial struggles as an investment in your future, and your mindset changes. Those tough times are now opportunities to grow.

Don’t Judge

You shouldn’t judge your competitors for having success you haven’t obtained yet. Instead, look to them for ideas of what works and what doesn’t in the business your building. Approach your competitors like research subjects and do thorough research on everything from their networking skills to their digital marketing strategies. Understanding how your competitors became successful, the better equipped you are to fuel your fire.

Your business-building adventure will be much more enjoyable if you remember these tips for entrepreneurs. Always be working on increasing your knowledge, and find those motivational tips that work for you. Keep going and pursue your passion even in those tough times. Don’t give up you’ll be happier in the end, and have respect for yourself for following your dreams.

Is that Letter from CRA Legit?

By Randall Orser | Personal Income Tax

Comes this time of year when you, the Canadian taxpayer, start to receive love letters from the Canada Revenue Agency (CRA) requesting information or informing you of your tax debt if you hadn’t paid it on April 30th. Unfortunately, in this day and age of rampant scams, email and otherwise, you need to be diligent and don’t just answer that email or caller, or even that letter you received supposedly from CRA.

Email, Telephone, Letter Scams

CRA does NOT use email to contact individual taxpayers. The CRA has an automatic email system that sends out an email letting you know that you have Online Mail. This is the only time they will send you an email. The CRA will never use aggressive language or tone, ask for prepaid credit cards, threaten arrest or to send police in any correspondence. A CRA email notification will only advise you that you have correspondence to view in My Account. It will never ask for you to confirm information or click on a link. If you’re unsure, log into My Account and see if you have new mail to read.

The other email, and now a text, that goes around is a fake e-Interac transfer, CRA will never send you money via this method. It will be either a cheque, or direct deposit, which you must setup.

Fake letters are still going around, and they’re getting much better at it too. Someone showed me a letter he got from CRA, and this letter was so good it would’ve fooled me. It had their name, address, and it all looked very real. The letter even and a CRA number on it with 1-800-959, which many of their numbers start with. It had a balance owing, which made this person feel something wasn’t quite right; he usually gets refunds. This letter had the right language, and looked very legit. Fortunately, he called the CRA and found out, of course, it was fake.

Know how to recognize a scam

There are many fraud types, including new ones invented daily.

You should be vigilant when you receive, either by telephone, mail, text message or email, a fraudulent communication that claims to be from the Canada Revenue Agency (CRA) requesting personal information such as a social insurance number, credit card number, bank account number, or passport number.

These scams may insist that this personal information is needed so that the taxpayer can receive a refund or a benefit payment. Cases of fraudulent communication could also involve threatening or coercive language to scare individuals into paying fictitious debt to the CRA. Other communications urge taxpayers to visit a fake CRA website where the taxpayer is then asked to verify their identity by entering personal information. These are scams and taxpayers should never respond to these fraudulent communications or click on any of the links provided.

To identify communications not from the CRA, be aware of these guidelines.

If you receive a call saying you owe money to the CRA, you can call us or check My Account to be sure.

If you have signed up for online mail (available through My Account, My Business Account, and Represent a Client), the CRA will do the following:

  • send a registration confirmation email to the address you provided for online mail service for an individual or a business; and
  • send an email to the address you provided to notify you when new online mail is available to view in the CRA's secure online services portal.

The CRA will not do the following:

  • send email with a link and ask you to divulge personal or financial information;
  • ask for personal information of any kind by email or text message.
  • request payments by prepaid credit cards.
  • give taxpayer information to another person, unless formal authorization is provided by the taxpayer.
  • leave personal information on an answering machine.


If you call the CRA to request a form or a link for specific information, a CRA agent will forward the information you are requesting to your email during the telephone call. This is the only circumstance in which the CRA will send an email containing links.

Caller ID is a useful function. However, the information displayed can be altered by criminals. Never use only the displayed information to confirm the identity of the caller whether it be an individual, a company or a government entity.

The old cliché holds true, if it sounds too good to be true, it probably is.

What’s the Best Way to Get Away from these Scams?

When in doubt, ask yourself the following:

  • Did I sign up to receive online mail through My Account, My Business Account, or Represent a Client?
  • Did I provide my email address on my income tax and benefit return to receive mail online?
  • Am I expecting more money from the CRA?
  • Does this sound too good to be true?
  • Is the requester asking for information I would not provide in my tax return?
  • Is the requester asking for information I know the CRA already has on file for me?

If you get a letter, or email from CRA, you do need to check its validity with CRA itself. Give them a call at their main numbers 1-800-959-8281 for individuals and 1-800-959-5525 for businesses.

The best way to alleviate any issues is to sign up for My Account, and then sign up for Online Mail.

My Account is a secure portal that lets you view your personal income tax and benefit information and manage your tax affairs online.

My Account is:

  • Convenient – It is available 21 hours a day, 7 days a week (see Hours of service).
  • Easy to use – After registering, simply log in with your CRA user ID and password.
  • Fast – Information is up-to-the-minute and transactions are processed immediately.
  • Secure – The CRA user ID and password are just part of the security.

You can also log in with a Sign-in Partner. This option lets you log in with a user ID and password that you may already have, such as for online banking.

Online mail is a simple to use service that allows individuals to receive most of their mail, like their notice of assessment or benefit notices, from the Canada Revenue Agency (CRA) directly in My Account.

When you sign up for online mail, the CRA will send you an email letting you know when you have new mail to view in My Account. Once you are signed up for online mail, you will go paperless since your correspondence will no longer be printed and mailed. Don’t worry - if your bank or anyone else needs a paper copy, all you need to do is log in to My Account and print or download a copy.

You will stop getting any physical mail, and never have to worry about mail theft from those crappy community mailboxes, or fake letters as you’ll know they’re fake as you don’t get physical mail from CRA anymore.

Be diligent with any correspondence you get from CRA, and always check with CRA when you get such correspondence. Signing up for My Account and Online Mail will definitely get you feeling more secure about not getting scams in the future.

If you do have concerns about correspondence from the CRA, call them at 1-800-959-8281 for individuals and 1-800-959-5525 for businesses.

Thinking of Giving up on Your Entrepreneurial Dreams? 

By Randall Orser | Small Business

You had a lightbulb moment, came up with a great idea, figured out your target market and thought entrepreneurship was the right path. You’ve been following your passion; however, you’ve started questioning that choice and even question being an entrepreneur. Staying motivated as an entrepreneur is difficult as success is usually not immediate, and acclaim empty. Are you ready to call it quits as an entrepreneur? Well, here are five reasons not to give up on that dream. You may even begin to believe your dream is worth following, and it’s much too early to give up now.

Opportunity Hunter

You can definitely improve your entrepreneur progress by becoming an opportunity hunter. Don’t get overwhelmed by your business problems, instead look at them for the opportunities that could be there. Prepare your brain to centre on looking for the opportunities others miss; your business will grow by leaps and bounds.

“Look at Me Now” Attitude

You may be on an emotional low right now, and thinking of shuttering your entrepreneurial dream, however, wouldn’t you rather show your doubters just how wrong they were. Make the naysayers in your life feel bad as you’re the owner of a successful business. Embrace a “look at me now” attitude and push aside your troublesome doubts.

Change is Good

Your chances of success as an entrepreneur when you’re feeling down can suffer. Changes in your daily behavior that keep moving you forward. Apathy is the most destructive belief to your entrepreneurial prosperity. Modify your marketing strategy. Switch to a new social media platform you’ve not used before to make connections. Grow your personal brand as an entrepreneur by upping your visual marketing efforts. Mixing up the status quo can refresh your motivation and push to achieve your entrepreneurial dreams.

Leap of Faith

Remember that for you to achieve your business goals frequently requires a leap of faith towards your future. Picture yourself standing at the front of a zip-line that goes across a deep mountainous gorge, and your entrepreneurial goals await you at the other end of that zip-line. Trust yourself and your capacity to work hard towards your passion. Take a deep breath, trust your safety-net, and take that leap towards fulfilling your dreams.

Work Smarter, Not Harder

Entrepreneurs today believe out-hustling their competition and working harder than anyone on their team is needed. That is not always true. Working smarter than the competition is the answer, not harder. How do you work smarter and not harder as an entrepreneur? You can start by taking care of yourself and refresh your energy stores. Take that day off and indulge yourself with some peace and quiet. Go to a deserted beach, or a long walk or hike on an isolated trail. Do whatever it takes to loosen up and replenish your spirit. You’ll become a getter entrepreneur when your emotional batteries aren’t running on empty.

When you feel your enthusiasm waning, think about these five reasons to carry on. Think about why you became an entrepreneur in the first place, focus on that and salvage your passion. Entrepreneurship takes work; however, the benefits are worth pushing past that declining motivation. Your dreams are worth pursuing!

Can I Turn My Holiday Trip into a Write-off? 

By Randall Orser | Small Business

Summer is the time when many people take holidays with family and friends. For business people, there’s always that question, ‘can I write this trip off?’ The answer, as it is with any tax question, is ‘depends’. There are factors to consider before you may be able to write that trip off. Is it truly a legitimate business trip? Does it just happen to coincide with a family trip? Who’s going on the trip? Are your staff going too?

Is It Truly a Legitimate Business Trip?

This is the question. Are you taking that trip to France to seek potential business or see a new supplier? Or, is it really your anniversary present to your spouse? If the trip is business, and you just coordinated it to work with your anniversary, that’s okay. As long as the main purpose of the trip is business, you can write off most of the trip.

How much can you write off? For travel expenses, you can deduct air travel, accommodations, car rentals and its gas, taxis or public transit fares, food (only 50% or 100% if you’re getting reimbursed from a client), and entertainment you take a client to, such as concert/theatre tickets or sporting events. For such expenses, you cannot use the portion that would be for your spouse or children, unless your spouse or your children work for your company.

Does your business trip include days where you’re not conducting any business? If yes, then you can only write off the days where you’re conducting business; it doesn’t have to be a full day of business though, as long as it’s more than 2 hours that’s business. Your spouse should be attending these meetings too, or conducting her how business meetings; it’s a stretch but the spouses of all those you’re meeting with your wife could be considered business.

For example, you go on a trip to Europe to conduct business, taking your spouse and children along; your spouse works with you in the business, not the children. The trip lasts 18 days, and of that time you can determine that 8 days were actually for business, the other 10 days were personal. You have to take your travel expenses and claim 8/18th of those expenses. The amounts presented here were converted into Canadian dollars.

Air Travel (you and spouse) $2,150

Transportation charges $ 765

Hotel (you and spouse) $5,400

Total $6,165

Deductible portion 8/18 $2,740

Meals / Entertainment (50%) $1,230

Total Travel Expenses $3,970

We kept meals and entertainment separate as only the meals where you conduct business are allowed. And, some meals and entertainment may have happened on a non-business day as you took a client out to the theatre or dinner.

Working your business schedule around holiday time is not a bad idea, and if you travel a lot for business, it completely makes sense to have family holidays at the same time. If you’re going to Europe you may as well make the best of it.

Conquer These 5 ‘F’s for a Successful Business 

By Randall Orser | Small Business

Your path to success as a thriving entrepreneur will have downfalls, and you must be willing to conquer challenges and work through obstacles. You can’t let these challenges stop you from going after your entrepreneurial dreams, or else you’ll never forgive yourself for not having the conviction to conquer your trying experiences. The barriers on the way to entrepreneurial success are plentiful, and these 5 ‘F’s are the ones you need to beat.


Entrepreneurs need to be fearless in order to succeed. You’re a business builder and your means of growing your business needs to be bold. Do you have a fear of failure? Maybe it’s a fear of being outdone by a smarter, quicker competitor? Either way that fear will be the end of you, so don’t let fear rule your business moves. Face fear head-on, and you can go far in building your entrepreneurial dreams.


You’ll probably go through what many call the ‘imposter syndrome’, which is basically a lack of confidence, and lots of entrepreneurs have felt fraudulent at one time or another in their daily business lives. You will need to triumph over your confidence issues, if you want to be a successful entrepreneur. You could better your confidence level in areas lacking, hire people that can do the jobs where you’re weaker, get helpful tips from other entrepreneurs, and in the end just believe in yourself.


This is a huge thing for the entrepreneur to overcome as you are starting out and trying to be successful is the predilection to give away your products or services for free. The freemium version of a product has taken off as too many entrepreneurs and startups believe they need that in order to gain traction. If you do only one thing to improve your chances of success, consider changing your attitude towards offering your products or services for free, and double-down on providing premium value instead.


Your chance of long-term entrepreneurial success is much less when you falter in your business building efforts. If you allow roadblocks to hinder your growth or are fuzzy (another F!) in your approach to marketing and customer acquisition, your lapses can affect your success rate. You need to be unrelenting in your approach, take glitches in stride, and grow your company confidence and conviction.


Your career as an entrepreneur takes work, and is much easier to have a 9 to 5 job and a regular paycheque than it is to be self-employed. Entrepreneur ship can also be draining, mentally and emotionally. Your time as an entrepreneur is going to be pretty short-lived, if you let fatigue block you from following your passion. As in many aspects of your life, develop coping mechanisms and energy hacks in order for fatigue not to end your entrepreneurialism.

Your entrepreneurial adventure will be much more enjoyable if you aim at conquering these five ‘F’s. It’s not going to be simple, but the success you’ll enjoy will be worth all that effort. Have you thought of any ‘F’s you find challenging as an entrepreneur?

Do You Have an Employee Turning Sixty-five? 

By Randall Orser | Payroll

As more and more people are not retiring early like they used to, you, as an employer, need to think about those employees that are currently turning 65. If the employee is going to continue to work for you then there are a couple of things you and they need to discuss. The first is Canada Pension Plan (CPP) and the other is their taxes.

Canada Pension Plan (CPP)

You must also deduct CPP contributions for all employees who are 65 to 70 years of age, unless they choose not to contribute to the CPP by giving you a signed and completed copy of Form CPT30, Election to Stop Contributing to the Canada Pension Plan, or Revocation of a Prior Election. They also have to send the original Form CPT30 to the Canada Revenue Agency (CRA).

Workers who were at least 65 years of age, receiving a CPP or QPP retirement pension, and who had chosen to stop contributing to the CPP can start contributing again if they want to, but they have to wait until the next calendar year. They will be able to do so by giving their employer another signed CPT30 and sending the original to the CRA.

Continue to deduct CPP from the employee until you get confirmation that the CPT-30 was received and processed. CRA has a tendency to lose these forms, so follow up with them after about four weeks.

If you, as the employer, do not deduct or remit CPP contributions to the CRA, you may have to pay your employee’s share and your share of the CPP contributions. If you do not remit the contributions to the CRA by the due date, you may also be charged penalties and interest.

After the month in which they turn 70 years of age, employees can no longer contribute to the CPP.


You should talk to your employee about having more tax taken off his employment income to cover the additional taxes he may incur due to his pension and employment income. Have the employee look at the sources of their income, and the total income they’ll receive for the tax year. The employee can also get the other sources to take off more income tax, so as to alleviate a large tax bill at tax time.

Is the employee taking their Old Age Pension (OAS)? Do they have another pension their withdrawing? Maybe RRSPs? These can all add up to a good sum. If the employee is 65, perhaps taking their OAS is not such a good thing depending on their employment and other income. Currently (2017), the claw back starts at $74,788 and ends at $121,279. If they find their income in this range before the OAS, then it may be wise not to take the OAS until they actually retire.

If the employee is under 70, then they may consider doing RRSPs, or upping their contributions, as this will reduce their taxable income, and give them some retirement funds when they do retire. They should ensure what their contribution limit is before putting any monies into RRSPs.

The employee may want to fill out a new TD1Personal Tax Credits Return plus the Provincial counterpart. As the employee is now 65, they are entitled to some additional credits, such as the Age Amount.

When an employee turns 65, there are a few things that the employee and the employer need to consider. Talk to your employee or have them talk to your human resources, and see what changes are happening.

Pass These Five Entrepreneurial Lessons onto your Children 

By Randall Orser | Small Business

As many have come to realize, the middle class is disappearing. It seems that now you are either filthy rich or at poverty level. For financial independence, that long-time career as an employee is not feasible any more. You need to recognize this and teach your kids, from a young age, how to be an entrepreneur and not an employee. For your kids to succeed, they must learn the following business lessons.

Sales Abilities

Whether your child becomes a solopreneur or takes the startup path, they must know how to sell. You won’t get investors to invest if they can’t persuade them the business is viable investment, nor will they be able to persuade customers to pick them over the competition.

One of the major steps is advising them to have pride and faith in their products or services. They won’t be able to sell what they don’t believe in, and for many kids they need to be coached that what they produce will be good.

Target Growth, Not Avoidance

Failure is the biggest educational impediment that your child faces today. Kids are afraid of failure, as parents are drilling into them that failure is unacceptable. The entrepreneurial perspective needs failure as that is feedback, and it can guide you into working better. They need to look at failure as part of the process of entrepreneurship, and that avoiding it at all costs ends up limiting their options.

You need to look at these fear acronyms (there are many more but these two are relevant to our post): Forget Everything and Run or Face Everything and Recover. Everyone makes mistakes, and scolding your kids when they do doesn’t help; just let them know everything will be okay and ask them what they learned because of the mistake. You need to guide them rather than just tell them what they ‘should’ learn; ask them leading questions and guide them toward the answer.

Independence and Autonomy

Successful entrepreneurs take initiative. There always times when waiting is the best call, however, in a lot of cases action is better than reaction. They need to push past the competition, which seems to just get more intense.

The next generation must have independence, autonomy, and initiative. Coddling and helicopter parenting over your kids all the time robs them of all three, which in the end costs them in the future when they want to create their own companies. You need to back off when they have projects to do; you can answer their questions, just don’t tell them what to do.

Fiscal Responsibility

Get your kids to comprehend that being an entrepreneur and running their own business can’t be done for free. There are many costs such as time and money. They need to get a handle on these costs or they won’t be able to handle running a startup.

For an entrepreneur, the important lessons are financial responsibility and literacy. That summer job or lemonade stand, as innocent as those may be, can teach them about income streams, savings, and profits.

Concentrate on Action

Paralysis by analysis is a phrase than can definitely take the beginning entrepreneur. Planning and theorizing are important, but great entrepreneurs are made from that. Entrepreneurs act on their ideas (and make mistakes) instead of worrying about the possibilities. Don’t get obsessed by checking all the angles, you eventually need to take action.

When your kid has an entrepreneurial idea, encourage them to consider carefully but not fearfully. You need to stress the obsessing over every little detail isn’t ideal, and there are many benefits for just doing it.

Entrepreneurial lessons may seem to be harsh, but they don’t have to be given in a strict manner. You’re teaching your kids to be independent, but that doesn’t mean you have to be cold. Being cold-hearted or mechanical may teach the wrong lessons. You should be warm and supportive. Your children will thank you, both for your kindness, and for showing them how to handle being an entrepreneur.

Why Designating Your Tax Preparer as a Representative is a Good Idea

By Randall Orser | Personal Income Tax

There comes a time when your tax preparer is going to need access to your information that Canada Revenue Agency (CRA) has on you. This could be as simple as finding out how much you made in installments to more complicated such as adjusting your income tax return already filed. Of course, if CRA comes calling about your tax return filed, then having your tax preparer may be the way to go.

Access to Your Information

Allowing your tax preparer to have access to your CRA information can not only save them time getting your notices of assessments or tax installments, it saves you the hassle of having to find them and delay the preparation of your return. There are quite a few things your tax preparer can gather as your representative.

List of notices issued

A new service called 'List of notices issued' provides authorized representatives with a summary list of notices of assessment (NOA) and notices of reassessment (NOR) that have been issued to you as a result of a tax return being filed or amended.

Starting February 13, 2017, a summary list will be available and will include notices that were issued within the last year. Notices that were assessed before February 13, 2017, or before the authorization effective date, will not appear in the list.

The four possible notice types that will be displayed are:

  • NOA issued – No change – will be displayed when an initial assessment results in no tax difference from what was originally submitted.
  • NOA issued – Changed – will be displayed when an initial assessment results in a tax difference from what was originally submitted with the tax return.
  • NOR issued – Client or representative request – will be displayed when a change has been submitted to an assessment.
  • Other NOR issued – will be displayed when a change to an assessment has been initiated by the CRA.

Here’s a list of services for representatives of individuals.

Submit Documents

The “Submit documents” service allows you to electronically send documents to CRA on behalf of either your individual or business clients. “Submit documents” can be accessed directly through Represent a Client and allows you to submit documents on behalf of multiple clients without leaving the “Submit documents” service. The service can only be used to submit documents in response to requests from the CRA to submit supporting documentation and you will be provided with a reference number to use.

Auto-fill Return

Auto-fill my return is a secure Canada Revenue Agency (CRA) service that allows authorized representatives to automatically fill in parts of a 2016 and 2015 income tax and benefit return with information that the CRA has available at the time of filing the return. This service will continue in the future. That said, your tax preparer still needs to see the physical slips to compare what CRA has on file. We found many clients with a T4 of which CRA had no information.

Auto-fill also allows your tax preparer to get information on your carry forwards such as the Home Buyers Plan, non-capital and capital losses, tuition/education credits, etc.

Representing You in a “Review” or an “Audit”

This is where the representative can home in very handy. You get that notice that CRA wants to review something from your return filed, medical is usually one of those. Your tax preparer can get this information together from you, scan and then upload all your receipts to CRA, nice and easy.

If CRA is calling to “review” your return as a small business person, then you should have someone represent you in such matters. They will know exactly what items they put under each expense category, and can explain to CRA their reasoning for so doing. However, they can’t do that without being your representative.

For individuals, it won’t hurt having a third party at any reviews or audits by CRA, or even having them represent you without having to be there with the auditor. Who needs that stress, right? Letting the representative attend the review or having the review done in the representative’s office, may be a good choice.

Responsibilities of authorized representatives

· You shall act in the interest of your clients, employers, and interested third parties.

· You agree not to disclose any taxpayer information that is provided to you by the Canada Revenue Agency (CRA) to anyone else without the taxpayer's prior consent.

· You agree to ensure the security and privacy of all transactions you conduct on behalf of the taxpayer(s).

· You will ensure that all documents are properly disposed of to protect the taxpayer's confidentiality.

· You must comply with all provisions of applicable legislation (i.e. Income Tax Act (ITA), Excise Tax Act (ETA), etc).

· Please note that if you are accessing a taxpayer's account information online through the Represent a Client online service, you are also subject to the terms and conditions of the Represent a Client online service.

· EFILE® service providers are subject to the terms and conditions of EFILE®.

· The CRA reserves the right to revoke or suspend your privileges as an authorized representative of the taxpayer if you fail to abide by these terms and conditions of use.

Having a representative when it comes to CRA matters is a good thing to do, and it allows them to chat with CRA alieving you of that stress. For the representative it makes preparing your return more accurate, and less stressful for them as they can get the information they need to do the return without pestering you.

Is it Time to Outsource Your IT?

By Randall Orser | Small Business

Technology is very important to businesses today, and when it fails, it can be an utter disaster. You have two choices when it comes to your Information Technology (IT) operations. Do you hire someone in-house to install and maintain your servers, and train your staff on the latest software? Or, do you outsource it to an external IT expert? The choice of the latter has many reasons to pick and smart business owners recognize the value of outsourced IT.

The benefits of outsourcing your IT can be quite clear, however, some are not as clear. Here are ten benefits to outsourcing your IT.

Lower Costs

You can lower your overheads with outsourced IT, as you’re just renting the equipment or space on a server, and pay a monthly fee rather than having to outlay tons of money for in-house equipment. You end up paying only for what you need.

Enhanced Security

Data security is crucial for your small business, and managed service companies are experts at protecting your data safe. These IT providers can easily increase data security, and make expensive data breeches less plausible.

Decreased Training Costs

It can get quite costly keeping your IT staff up-to-date on the latest operating systems and other software, not to mention the constant updates out today. Outsourcing your IT can reduce or eliminate these costs lowering your overhead even more.

Hiring Issues are Gone

Most business owners are not techies, and you’re probably not either, so hiring an IT person can be difficult when you don’t understand what it is they do. These hiring challenges can be eliminated by outsourcing your IT.

Dependable Backups

You have so many things on your mind as a business owner that backing up your data may fall on that list way down. You may have a setup where your data is backed up automatically, however, are you checking those backups. Managed service companies ensure that backups are done regularly and that those backups are usable. You’ll definitely be pleased about this when something goes wrong.

Technical Abilities

You’re an expert in what you do and the niche you’re in, however, IT is probably not one of those. Through smart outsourcing of your IT to an expert, you can focus on what you do best, and not have to worry about your IT.

Better Budgeted Costs

You can better budget what you’re spending on your IT each month as you just pay a fee based on the infrastructure or services you bought. When you have in-house staff, that’s much harder to do, as when something breaks down, you’re responsible for paying for it.

Easier Scaling

With an in-house IT staff, it can be much harder to scale up, however, with outsourced IT can be as easy as letting them know what you want. Is your business in a growth phase? Then you’re perfect for outsourced IT.

Better Productivity

The goal of any business is to be productive and efficiently serve customers, and that’s much easier when you outsource your IT. If your goal is higher profits, as I’m sure it is, then better productivity and lower costs ensures those profits.

Give Yourself a Fighting Chance

As a small business owner, you can keep up with larger competitors by outsourcing your IT. Outsourcing has always been a great way to level the playing field, and outsourcing IT lets you win in this global world of ours.

Finding ways to do more with less is the way of the startup as well as the growing business. A great strategy to do more with less is for your business is to outsource your IT, it has ten great advantages as mentioned above.

Is Your Donation Going to a Registered Charity? 

By Randall Orser | Personal Income Tax

It’s always good to give, and charity is one way you can give to help others, and at the same time get a credit on your taxes. In 2010, 84% of Canadians over 15 donated to charity, for an average of $446/donor, or $10.6 Billion. However, is that charity registered with the Canada Revenue Agency (CRA)? Any organization that wishes to have donors get a tax credit must register with CRA. You may be giving to a US Charity in US dollars, however, it may still be registered with CRA.

That raises the question, how do you know if your charity is registered with CRA?

What is the difference between a registered charity and a non-profit organization?

This is where some donors get confused as you may be giving to a non-profit rather than a registered charity. Although registered charities and non-profit organizations (NPOs) both operate on a non-profit basis, they are not the same. This explains the differences between the two.

Registered charities

Registered charities are charitable organizations, public foundations, or private foundations that are created and resident in Canada. They must use their resources for charitable activities and have charitable purposes that fall into one or more of the following categories:

  • the relief of poverty
  • the advancement of education
  • the advancement of religion
  • other purposes that benefit the community

Examples of registered charities

Here are some examples of registered charities under each of the four categories:

  • relief of poverty (food banks, soup kitchens, and low-cost housing units)
  • advancement of education (colleges, universities, and research institutes)
  • advancement of religion (places of worship and missionary organizations)
  • purposes beneficial to the community (animal shelters, libraries, and volunteer fire departments)

Non-profit organizations

Non-profit organizations are associations, clubs, or societies that are not charities and that are organized and operated exclusively for social welfare, civic improvement, pleasure, recreation, or any other purpose except profit.

Examples of non-profit organizations

Here are a few types of non-profit organizations and examples of each:

  • social, recreational, or hobby groups (bridge clubs, curling clubs, and golf clubs)
  • certain amateur sports organizations (hockey associations, baseball leagues, and soccer leagues)
  • certain festival organizations (parades and seasonal celebrations)

If you wish to find out more about the differences between registered charities and non-profit organizations, go here.

List of charities and other qualified donees

Only qualified donees, including Canadian registered charities can issue official donation receipts for gifts they receive from individuals and corporations. Find a charity or other qualified donee, their current status and any available public information.

  • Charities
    (Charities Listings) Confirm registered status; review contact information and information filed on annual returns.
  • Municipalities
    Municipalities currently registered, revoked or terminated.

How do I Check if the Charity I’m Donating to is Registered?

There are two ways to confirm if a charity is registered with CRA:

· You can also call the Charities Directorate at 1-800-267-2384.

· You can ask the charity for its registration number and confirm its status in the List of charities.

Here’s Some More Information on Donating

Does a charity have to give a receipt when it receives a donation?

No. But the Canada Revenue Agency (CRA) advises charities to tell potential donors when they will or will not give a receipt. For example, a charity may decide to give receipts only for donations over $10.

Can a charity return a donation?

In most cases, no. Once the donation is made, the charity has to use the donation to carry out its charitable programs. But there are exceptions. For more information, go to Returning a gift to a donor.

Can a charity lend its registration number to another organization so it can give receipts?

No. A charity should never lend its registration number to another organization. A charity is responsible for all receipts issued under its name and number and must show these donations on its annual return. A charity that lends its registration number could lose its charitable registration.

Does a charity have to send copies of receipts to the CRA?

No. But charities have to keep a copy of all receipts they issue for at least two years from the end of the calendar year the donations were made in.

Whose name should a charity put on the receipt?

A receipt can be issued only to the true donor of the gift. For example, if a corporation donates money that was collected from its employees, and there is a written declaration to prove this, the charity can issue a receipt in each donor’s name. For more information, see Policy Commentary CPC-010.

Can a charity correct or replace a receipt?

Yes. A charity can give you a replacement receipt. For more information, go to Correcting or replacing official donation receipts.

The charity you made a donation to is no longer registered. Can you still use your receipt to claim a tax credit?

Yes. If the organization was registered when you made your donation, you can still use your receipt to claim a tax credit.

What if you get something in return for your donation?

When a charity gives you something of value in return for your donation, it is considered an advantage. The charity has to subtract the value of the advantage from the amount of your donation to figure out the eligible amount to put on your receipt.

Is it safe to donate online?

A charity that asks for donations online should be responsible for protecting your information. Read the charity’s privacy policy before making a donation. Make donations only if the webpages are secure. If you are not sure about donating online, contact the charity and ask about other ways to donate.

You’ve been invited to participate in a donation program that will make a profit for you. Is it safe to participate?

There are serious risks associated with this type of program. To learn more, go to Donation tax shelter schemes.

Donating not only helps your fellow man, but gives you a tax credit. I will say this, giving less then $200 per year really doesn’t do much for your tax credit, and depending on your income, $1000 or more is better.

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