Category Archives for "Cloud-computing"

How to Protect your Small Business Data

By Randall Orser | Cloud-computing , Small Business , Technology

Backing up your business data is vitally important.  Only keeping data on your computer can be a big mistake.  Programs on your computer can be reinstalled but if you lose all your correspondence, documents and transaction details then your business could be seriously compromised.  Having paper copies is not the answer.  If there is a catastrophe such as a flood or fire, then again, your data could be lost. 

If losing your data will seriously affect your business, then you need to set up a more reliable back-up system.  Your business data should be backed up regularly, should be saved on reliable media or in the cloud, and should be kept in a secure off-site location.

Backing up or Archiving your Data

Your data should be backed up for the short term, but data that is no longer in regular use should be archived.  This includes everything from emails to accounting information.  A good reason to use cloud-computing in your business is that you can retrieve your information should something happen to your desktop computer.  

However, cloud services can still be hacked or sabotaged which can cause a loss of data, so it is a good idea to save it to a storage device such as a USB drive or an external hard drive.  Once you have identified the data to be archived you can install a backup software program that will do that for you on a regular basis.

Once again, do not leave these backups on site unless you have a fire-proof safe, they need to be stored elsewhere.  Some businesses will store their backups in a security box at a bank and others at the homes of different friends and family members.   

If you have a local area network, you can back up files to another computer or server, but it should be in a different location that is secure.  If you want to back up a lot of information for long term storage, then tape backups can be the best option as they are reliable and can store huge amounts of data.

Most importantly make sure that you use strong passwords to protect your data and change them regularly.   For extra security make sure that the backup files are encrypted.  If you use cloud storage this is done for you.

Why you Should Consider Cloud Computing for your Small Business

By Randall Orser | Cloud-computing , Small Business

Cloud-based computing is perfect for small businesses because you can get access to all your company data from anywhere, anytime and it is not expensive.  Cloud-based computing helps you to compete with other businesses by giving you access to technologies previously not available to you. 

You have probably noticed that many software companies are no longer offering desktop applications but instead they now offer a monthly subscription-based service.  For a small monthly payment, you have access to many applications for invoicing, tracking expenses and more, so using Cloud-based computing can save you lots of money here’s how:

  1. All of the maintenance of the service or app is done by the cloud vendor, so you no longer need to pay for the installation and updating of software, and management of email servers.
  2. Cloud applications can be cheaper and are more convenient as you no longer have to install software programs on your servers or computers.
  3. Using a multi-application app will consolidate all your needs into one cloud computing service.  You can get email, schedule appointments, create documents, do video conferencing, share files within your company and with clients, and much more.
  4. As you are using the cloud vendor’s server to store your data you can free up space on your in-house computer system or even get rid of some of it.
  5. Cloud computing can make integration of other apps much easier and cheaper.
  6. Cloud computing apps are regularly updated so you don’t have to, and you have access to all the latest features without having to spend money to update your desktop edition.
  7. Cloud applications are browser based so you can access them from your mobile phone or tablet.  This enables you to issue invoices or track expenses at anytime from anywhere.

Is it time to change to cloud-based computing for your small business?