Summer vacation is over, kids are back at school, isn’t this a good time to reorganize your office? Reorganizing your office doesn’t just mean tidying up your clutter and dusting your filing cabinets, it involves creating new systems and procedures for your small business which can make you more productive and profitable.
Taking Control of Papers and Documents
Is that pile of paperwork getting out of hand? Then it is time to set up a filing system and/or a digital archiving system. Start by going through the papers that you have laying around. Make a keep pile and a discard pile. Shred or recycle all the items in the discard pile. Here is a guide from Susan Ward to help you create and organize your paperwork process. https://www.thebalancesmb.com/creating-a-document-management-system-2948084
Thinking about going paperless? Here are some of the pros and cons. https://www.thebalancesmb.com/should-your-small-business-go-paperless-2951764
You can scan all your receipts and documents into your computer, use on-line invoicing and payment services and use the cloud for data backup and archiving.
Using the Right Productivity Tools
We all use apps and tools, but some are more useful than others. It’s a good idea to at least once a year decide if these apps and tools are still meeting your needs. Productivity tools can be useful to your small business. Productivity is a personal process so you should take time to decide what your needs actually are before incorporating a new tool into your process. Here are the main areas where you might consider using productivity tools.
Getting Your Computer Organized
If you do the bulk of your work on your computer you will know that it does not take long for your desktop to become cluttered with icons, your downloads folder to be full of files that you do not recognize and you have a hard time finding anything. This is both bad for your productivity but also will slow down the performance of your computer. So, what can you do to clean things up?
From an article by Alyssa Gregory
How to Pay the GST/HST that Your Small Business Owes
Is it Time for Your Small Business to Register for the GST/HST?
Which Goods and Services are GST Exempt or Zero Rated?
What are Input Tax Credits?
Is it Time for the Annual Clean-up and Back-up of your Files?
When are Canadian Business Taxes Due?
How to Stay Motivated When Working from Home
Working from Home – Why it can be Advantageous for Employers